In an industry that looks for every way to nickel and dime you, my service is clearly spelled out, and my pricing is transparent and fair. I always go above and beyond and put a hustle in my step to make your wedding day calm, cool, and carefree!

Wedding Coordination and Logistical Planning Package: $1600
– 2 planning meetings so detailed they’ll blow you away!
– Detailed daylong timeline (You haven’t seen type-A quite like it!)
– Logistics advice and planning
– Venue visit and floor plan creation
– Advance and day-of vendor coordination
– Ceremony rehearsal
– All day, full-service wedding coordination (yes, we did just say “all day!”)
– Set-up and pack-up support
– So much more prepping, planning, and hustling!

The Details

2 Planning Meetings
–  One longer sit down meeting to discuss all your wedding details. I offer professional guidance for your DIY planning and think of potential hang-ups before they can slow us down on your wedding day. This expert guidance is something not all wedding coordinators offer, or it’s often part of a “premium” package. Prickly Pear Events gives you logistical planning help as part of the standard wedding coordination service because I think you deserve it and your wedding will be better for it. – Recommended 6 to 8 weeks before the wedding.

–  One final sit down meeting to iron out those last details and run through the game plan one more time – Recommended 2 weeks before the wedding.

Detailed Daylong Timeline

The piece de resistance is my timeline and checklist schedule that I craft from scratch for every wedding. Venue managers, DJs, photographers and others in-the-know about wedding planning (the good and the bad!) rave about how detailed my timeline/checklist is. No detail is too minuscule to have a place on the timeline. If it’s important to you it’s important to me. If it affects our carefully-crafted game plan, I don’t leave it to chance. EVERYTHING, and I mean everything, will be on the schedule. It’s the secret ingredient that allows you to relax and savor the moment while I do the cooking! (Can you tell I like metaphors?)

Venue Layout and Logistical Planning
I visit the venue(s) with you to plan how you will use the space in your own unique way on your wedding day. I help you sort out decor placement and floor plan layout for flow and function for vendors and guests. I ask the venue staff questions you may have missed and put the finishing touches on your DIY planning.  – Venue visits recommended with the first planning meeting 6 to 8 weeks before the wedding.

Vendor Coordination
I contact your vendors in advance to to be sure we’ve accounted for everything they need to shine. I check that your orders come in just right on the wedding day, everyone shows up on time, and the service you contracted with them is completed to a high standard. I act as “stage manager” to cue all of your vendors, including the DJ, photographers, and caterers to run a well-oiled wedding – the kind that looks effortless, but really takes a lot of work to look so good! Our goal is to make your vendors’ lives easy, so they can focus on what you hired them to do (and they love us for it!)  – Vendor confirmations typically take place one to two weeks before your wedding

Rehearsal Coordination
I work with your officiant to lead your rehearsal so you and your wedding party know their cue to walk in, where to stand, and what to do. This may sound simple, but you’d be surprised how different each wedding is! – Recommended one day before your wedding.

Day-of Wedding Coordination
I offer “all day” support which is virtually unheard of in the wedding industry. Most vendors offer 8, 6, or even just 4 hours of support on your wedding day. I will arrive when you need me to and stay until pack up is complete. Your job on your wedding day is to laugh, cry, and get married! Leave everything else to me. I help you plan for every detail and make snafus and gaffes disappear like magic! Most importantly I give you, your family, and friends time to focus on celebrating your love! – My iPhone tells me that at a typical wedding I walk 9 miles. That’s a whole lot of hustlin’ to make your wedding happen!

Set Up and Pack Up
I oversee set up so your vision comes together perfectly, and I gather up your belongings after you’re whisked away at the end of the festivities.

Troubleshooting Snafus
Plan as we might, there will be something… and I’ll be there to make it right.

Peace of Mind
I take care of everything so you, your family, and your friends can enjoy the biggest and best party of your life! Hand over the 3-ring-binder chock full of vendor contacts, floor plans, and timelines, so that you and your loved ones can celebrate together!

Add-On Services
I like to keep our services simple, but here are a few extras I offer.

DIY Officiant Coaching
If a loved one is your officiant, I’m here to help them shine. I’ve attended a lot of DIY weddings and done a whole lot of public speaking myself. I help your officiant practice the ceremony and give them constructive feedback on their presentation skills. My detailed coaching will give them the confidence they need to make your guests laugh, cry, and cheer. This is highly recommended if your officiant is doing this for the first time, if they’re nervous, or if they just want feedback to perfect their delivery. –  Recommended 1-2 weeks before the wedding. 2 hours for $150.

Hourly rate for a second ceremony or reception, welcome party, showers, additional planning meetings, etc.: $90 per hour

Travel Outside the Regular Service Area
The regular service area is Cook, DuPage, and Will counties, and all travel is included in the standard rate package for these counties. For weddings outside the regular service area I may charge a travel fee, and I may require a hotel stay for the wedding night (depending on the travel distance). Once we agree on a travel rate, all associated travel is included and no additional fees will be added after contract signing. Get in touch to discuss the details!

No matter what services you choose, everything will be spelled out in plain language in our contract so there are no surprises.

Need something else not listed above? Is there some detail nagging at you? Let’s discuss your needs to figure out how we can help!

Contact Prickly Pear Events to discuss your needs or book a date.